path: root/doc/user/tasks.md

---
stage: Plan
group: Project Management
info: To determine the technical writer assigned to the Stage/Group associated with this page, see https://about.gitlab.com/handbook/product/ux/technical-writing/#assignments
---

# Tasks **(FREE ALL)**

> - [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/334812) in GitLab 14.5 [with a flag](../administration/feature_flags.md) named `work_items`. Disabled by default.
> - [Creating, editing, and deleting tasks](https://gitlab.com/groups/gitlab-org/-/epics/7169) introduced in GitLab 15.0.
> - [Enabled on GitLab.com and self-managed](https://gitlab.com/gitlab-org/gitlab/-/issues/334812) in GitLab 15.3.

Known limitation:

- [Tasks cannot be accessed via REST API.](https://gitlab.com/gitlab-org/gitlab/-/issues/368055)

For the latest updates, check the [Tasks Roadmap](https://gitlab.com/groups/gitlab-org/-/epics/7103).

FLAG:
On self-managed GitLab, by default this feature is available. To hide the feature,
an administrator can [disable the feature flags](../administration/feature_flags.md) named `work_items`.
On GitLab.com, this feature is available.

Use tasks to track steps needed for the [issue](project/issues/index.md) to be closed.

When planning an issue, you need a way to capture and break down technical
requirements or steps necessary to complete it. An issue with related tasks is better defined,
and so you can provide a more accurate issue weight and completion criteria.

Tasks are a type of work item, a step towards [default issue types](https://gitlab.com/gitlab-org/gitlab/-/issues/323404)
in GitLab.
For the roadmap of migrating issues and [epics](group/epics/index.md)
to work items and adding custom work item types, see
[epic 6033](https://gitlab.com/groups/gitlab-org/-/epics/6033) or the
[Plan direction page](https://about.gitlab.com/direction/plan/).

## View tasks

View tasks in issues, in the **Tasks** section.

You can also [filter the list of issues](project/issues/managing_issues.md#filter-the-list-of-issues)
for `Type = task`.

If you select a task from an issue, it opens in a dialog window.
If you select a task to open in a new browser tab, or select it from the issue list,
the task opens in a full-page view.

## Create a task

Prerequisites:

- You must have at least the Reporter role for the project, or the project must be public.

To create a task:

1. In the issue description, in the **Tasks** section, select **Add**.
1. Select **New task**.
1. Enter the task title.
1. Select **Create task**.

### From a task list item

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/377307) in GitLab 15.9.

Prerequisites:

- You must have at least the Reporter role for the project.

In an issue description with task list items:

1. Hover over a task list item and select the options menu (**{ellipsis_v}**).
1. Select **Convert to task**.

The task list item is removed from the issue description and a task is created in the tasks widget from its contents.
Any nested task list items are moved up a nested level.

## Add existing tasks to an issue

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/381868) in GitLab 15.6.

Prerequisites:

- You must have at least the Guest role for the project, or the project must be public.

To add a task:

1. In the issue description, in the **Tasks** section, select **Add**.
1. Select **Existing task**.
1. Search tasks by title.
1. Select one or multiple tasks to add to the issue.
1. Select **Add task**.

## Edit a task

Prerequisites:

- You must have at least the Reporter role for the project.

To edit a task:

1. In the issue description, in the **Tasks** section, select the task you want to edit.
   The task window opens.
1. Optional. To edit the title, select it and make your changes.
1. Optional. To edit the description, select the edit icon (**{pencil}**), make your changes, and
   select **Save**.
1. Select the close icon (**{close}**).

### Using the rich text editor

> - Rich text editing in the dialog view [introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/363007) in GitLab 15.6 [with a flag](../administration/feature_flags.md) named `work_items_mvc`. Disabled by default.
> - Rich text editing in the full page view [introduced](https://gitlab.com/gitlab-org/gitlab/-/merge_requests/104533) in GitLab 15.7.

FLAG:
On self-managed GitLab, by default the rich text feature is not available. To make it available per group, ask an
administrator
to [enable the feature flag](../administration/feature_flags.md) named `work_items_mvc`. On GitLab.com, this feature
is not available. The feature is not ready for production use.

Use a rich text editor to edit a task's description.

Prerequisites:

- You must have at least the Reporter role for the project.

To edit the description of a task:

1. In the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. Next to **Description**, select the edit icon (**{pencil}**). The description text box appears.
1. Above the text box, select **Rich text**.
1. Make your changes, and select **Save**.

## Promote a task to an issue

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/412534) in GitLab 16.1.

Prerequisites:

- You must have at least the Reporter role for the project.

To promote a task to an issue, use the `/promote_to issue` [quick action](../user/project/quick_actions.md).

## Remove a task from an issue

Prerequisites:

- You must have at least the Reporter role for the project.

You can remove a task from an issue. The task is not deleted, but the two are no longer connected.
It's not possible to connect them again.

To remove a task from an issue:

1. In the issue description, in the **Tasks** section, next to the task you want to remove, select the options menu (**{ellipsis_v}**).
1. Select **Remove task**.

## Delete a task

Prerequisites:

- You must either:
  - Be the author of the task and have at least the Guest role for the project.
  - Have the Owner role for the project.

To delete a task:

1. In the issue description, in the **Tasks** section, select the task you want to edit.
1. In the task window, in the options menu (**{ellipsis_v}**), select **Delete task**.
1. Select **OK**.

## Reorder tasks

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/385887) in GitLab 16.0.

Prerequisites:

- You must have at least the Reporter role for the project.

By default, tasks are ordered by creation date.
To reorder them, drag them around.

## Assign users to a task

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/334810) in GitLab 15.4.

To show who is responsible for a task, you can assign users to it.

Users on GitLab Free can assign one user per task.
Users on GitLab Premium and Ultimate can assign multiple users to a single task.
See also [multiple assignees for issues](project/issues/multiple_assignees_for_issues.md).

Prerequisites:

- You must have at least the Reporter role for the project.

To change the assignee on a task:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. Next to **Assignees**, select **Add assignees**.
1. From the dropdown list, select the users to add as an assignee.
1. Select any area outside the dropdown list.

## Assign labels to a task

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/339756) in GitLab 15.5.

Prerequisites:

- You must have at least the Reporter role for the project.

To add [labels](project/labels.md) to a task:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit. The task window opens.
1. Next to **Labels**, select **Add labels**.
1. From the dropdown list, select the labels to add.
1. Select any area outside the dropdown list.

## Set a start and due date

> - [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/365399) in GitLab 15.4 [with a flag](../administration/feature_flags.md) named `work_items_mvc_2`. Disabled by default.
> - [Enabled on GitLab.com and self-managed](https://gitlab.com/gitlab-org/gitlab/-/issues/365399) in GitLab 15.5.

You can set a [start and due date](project/issues/due_dates.md) on a task.

Prerequisites:

- You must have at least the Reporter role for the project.

You can set start and due dates on a task to show when work should begin and end.

To set a due date:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. If the task already has a due date next to **Due date**, select it. Otherwise, select **Add due date**.
1. In the date picker, select the desired due date.

To set a start date:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. If the task already has a start date next to **Start date**, select it. Otherwise, select **Add start date**.
1. In the date picker, select the desired due date.

   The due date must be the same or later than the start date.
   If you select a start date to be later than the due date, the due date is then changed to the same day.

## Add a task to a milestone

> - [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/367463) in GitLab 15.5 [with a flag](../administration/feature_flags.md) named `work_items_mvc_2`. Disabled by default.
> - [Moved](https://gitlab.com/gitlab-org/gitlab/-/issues/367463) to feature flag named `work_items_mvc` in GitLab 15.7. Disabled by default.
> - [Enabled on GitLab.com and self-managed](https://gitlab.com/gitlab-org/gitlab/-/issues/367463) in GitLab 15.7.

You can add a task to a [milestone](project/milestones/index.md).
You can see the milestone title when you view a task.
If you create a task for an issue that already belongs to a milestone,
the new task inherits the milestone.

Prerequisites:

- You must have at least the Reporter role for the project.

To add a task to a milestone:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. Next to **Milestone**, select **Add to milestone**.
   If a task already belongs to a milestone, the dropdown list shows the current milestone.
1. From the dropdown list, select the milestone to be associated with the task.

## Set task weight **(PREMIUM ALL)**

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/362550) in GitLab 15.3.

Prerequisites:

- You must have at least the Reporter role for the project.

You can set weight on each task to show how much work it needs.
This value is visible only when you view a task.

To set issue weight of a task:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. Next to **Weight**, enter a whole, positive number.
1. Select the close icon (**{close}**).

## Add a task to an iteration **(PREMIUM ALL)**

> - [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/367456) in GitLab 15.5 [with a flag](../administration/feature_flags.md) named `work_items_mvc_2`. Disabled by default.
> - [Moved](https://gitlab.com/gitlab-org/gitlab/-/issues/367456) to feature flag named `work_items_mvc` in GitLab 15.7. Disabled by default.
> - [Enabled on GitLab.com and self-managed](https://gitlab.com/gitlab-org/gitlab/-/issues/367456) in GitLab 15.7.

FLAG:
On self-managed GitLab, by default this feature is available. To hide the feature, an administrator can [disable the feature flag](../administration/feature_flags.md) named `work_items_mvc`.
On GitLab.com, this feature is available.

You can add a task to an [iteration](group/iterations/index.md).
You can see the iteration title and period only when you view a task.

Prerequisites:

- You must have at least the Reporter role for the project.

To add a task to an iteration:

1. In the issue description, in the **Tasks** section, select the title of the task you want to edit.
   The task window opens.
1. Next to **Iteration**, select **Add to iteration**.
1. From the dropdown list, select the iteration to be associated with the task.

## View task system notes

> - [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/378949) in GitLab 15.7 [with a flag](../administration/feature_flags.md) named `work_items_mvc_2`. Disabled by default.
> - [Moved](https://gitlab.com/gitlab-org/gitlab/-/issues/378949) to feature flag named `work_items_mvc` in GitLab 15.8. Disabled by default.
> - Changing activity sort order [introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/378949) in GitLab 15.8.
> - Filtering activity [introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/389971) in GitLab 15.10.
> - [Enabled on GitLab.com and self-managed](https://gitlab.com/gitlab-org/gitlab/-/issues/334812) in GitLab 15.10.

You can view all the system notes related to the task. By default they are sorted by **Oldest first**.
You can always change the sorting order to **Newest first**, which is remembered across sessions.
You can also filter activity by **Comments only** and **History only** in addition to the default **All activity** which is remembered across sessions.

## Comments and threads

You can add [comments](discussions/index.md) and reply to threads in tasks.

## Copy task reference

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/396553) in GitLab 16.1.

To refer to a task elsewhere in GitLab, you can use its full URL or a short reference, which looks like
`namespace/project-name#123`, where `namespace` is either a group or a username.

To copy the task reference to your clipboard:

1. On the left sidebar, select **Search or go to** and find your project.
1. Select **Plan > Issues**, then select your task to view it.
1. In the top right corner, select the vertical ellipsis (**{ellipsis_v}**), then select **Copy Reference**.

You can now paste the reference into another description or comment.

For more information about task references, see [GitLab-Flavored Markdown](markdown.md#gitlab-specific-references).

## Copy task email address

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/396553) in GitLab 16.1.

You can create a comment in a task by sending an email.
Sending an email to this address creates a comment that contains the email body.

For more information about creating comments by sending an email and the necessary configuration, see
[Reply to a comment by sending email](discussions/index.md#reply-to-a-comment-by-sending-email).

To copy the task's email address:

1. On the left sidebar, select **Search or go to** and find your project.
1. Select **Plan > Issues**, then select your issue to view it.
1. In the top right corner, select the vertical ellipsis (**{ellipsis_v}**), then select **Copy task email address**.

## Confidential tasks

> [Introduced](https://gitlab.com/groups/gitlab-org/-/epics/8410) in GitLab 15.3.

Confidential tasks are tasks visible only to members of a project with
[sufficient permissions](#who-can-see-confidential-tasks).
You can use confidential tasks to keep security vulnerabilities private or prevent surprises from
leaking out.

### Make a task confidential

By default, tasks are public.
You can make a task confidential when you create or edit it.

Prerequisites:

- You must have at least the Reporter role for the project.
- If the task has a parent issue which is non-confidential, and you want to make the issue confidential,
  you must first make all the child tasks confidential.
  A [confidential issue](project/issues/confidential_issues.md) can have only confidential children.

#### In a new task

When you create a new task, a checkbox right below the text area is available to mark the
task as confidential.

Check that box and select **Create task**.

#### In an existing task

To change the confidentiality of an existing task:

1. [Open the task](#view-tasks).
1. In the top right corner, select the vertical ellipsis (**{ellipsis_v}**).
1. Select **Turn on confidentiality**.

### Who can see confidential tasks

When a task is made confidential, only users with at least the Reporter role for the project have
access to the task.
Users with Guest or [Minimal](permissions.md#users-with-minimal-access) roles can't access
the task even if they were actively participating before the change.

However, a user with the **Guest role** can create confidential tasks, but can only view the ones
that they created themselves.

Users with the Guest role or non-members can read the confidential task if they are assigned to the task.
When a Guest user or non-member is unassigned from a confidential task, they can no longer view it.

Confidential tasks are hidden in search results for users without the necessary permissions.

### Confidential task indicators

Confidential tasks are visually different from regular tasks in a few ways.
Wherever tasks are listed, you can see the confidential (**{eye-slash}**) icon
next to the tasks that are marked as confidential.

If you don't have [enough permissions](#who-can-see-confidential-tasks),
you cannot see confidential tasks at all.

Likewise, while inside the task, you can see the confidential (**{eye-slash}**) icon right next to
the breadcrumbs.

Every change from regular to confidential and vice versa, is indicated by a
system note in the task's comments, for example:

> - **{eye-slash}** Jo Garcia made the issue confidential 5 minutes ago
> - **{eye}** Jo Garcia made the issue visible to everyone just now

## Two-column layout

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/415077) in GitLab 16.2 [with a flag](../administration/feature_flags.md) named `work_items_mvc_2`. Disabled by default.

FLAG:
On self-managed GitLab, by default this feature is not available. To make it available, an administrator can [enable the feature flag](../administration/feature_flags.md) named `work_items_mvc_2`.
On GitLab.com, this feature is not available.
This feature is not ready for production use.

When enabled, tasks use a two-column layout, similar to issues.
The description and threads are on the left, and attributes, such as labels
or assignees, on the right.

![Task two column view](img/task_two_column_view_v16_2.png)